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Athabasca Watershed Council 2021 Calendar Photo Contest

Contest Description & Official Rules and Regulations

Participation in this Contest is automatically deemed as acceptance of these Official Contest Rules.


The intention of the Athabasca Watershed Council (AWC) is to showcase the unique and beautiful seasonal aspects of the Athabasca watershed and the themes of the Water for Life strategy in a yearly calendar and expand on the current library of photographs that the AWC uses to promote itself and the Athabasca watershed.


Take an original still photograph that showcases the Athabasca Watershed. Submit it to the AWC. Once a photo is submitted to the Contest, it is considered a final submission and may not be modified, edited, or replaced. A Photo Submission must be an original photograph (in digital format) taken by the photographer.

a) Photo Submissions
All photos must be submitted to the AWC website, or to admin@awc-wpac.ca in digital format as a .jpg file. They must be landscape (wide) orientation, high resolution (300ppi or more), suitable for 11″ x 8.5″ prints. All submissions must include the name, mailing address, phone number, and e-mail address of the photographer and the location it was taken. All photographs must be of subject matter located within the Athabasca Watershed. Please see this map for the boundaries of the watershed.

b) Editing of Photos
The submitted contest photograph cannot be significantly edited; nothing in the photographs (people, animals, scenery, objects, etc.) may be altered, removed, augmented or rearranged. If the contest photograph has been edited as stated above, it will be immediately disqualified. Cropping of the original image is permitted, as are modest tonal or colour corrections.


Photo Submissions must not contain obscenity, explicit sexual material, nudity, profanity, graphic violence, or calls or incitement to violence. Submissions also must not contain content or images that could be considered abusive, inflammatory, denigrating, or disrespectful to the AWC, or to groups, individuals or institutions.

Photo Submissions must be original photos created by the Contestant and must not contain any elements that are protected by someone else’s copyright or otherwise subject to third party proprietary rights, including privacy and publicity rights (except as expressly permitted below).

Submissions must adhere both in appearance and in fact to the norms of civil discourse. In other words, the content of all Photo Submissions must be suitable for a global, public audience. The AWC reserves the right to disqualify, at their sole and absolute discretion, any submission that does not adhere to these criteria, to the intent, or to the substance of these Official Contest Rules.

By submitting a photo to the Contest, the Contestant affirms that he or she has obtained written consent from all individuals whose image or likeness appears in the photo, and further affirms that he or she is prepared to provide reliable documentation to that effect upon request (or from the individuals’ parent/legal guardian if any such individuals are considered a minor in their country of residence).

The Contestant further affirms that he or she has obtained the necessary rights, licenses, consents and permissions to use all material in the photo. Failure to obtain such rights, license consents, and permissions may result in the disqualification of the Photo Submission at the AWC’s sole and absolute discretion. The AWC recognizes no allowance for “fair use” of the copyrighted material. In the event of any question or difference of view regarding compliance with, interpretation, or application of these Content Requirements or other provisions of these Official Contest Rules, the AWC reserves the exclusive right to resolve such questions or differences of view in their sole discretion.


All submitted photos that meet the contest requirements will be be reviewed by a panel of judges where 14 photos will be selected as the contest winners. All decisions of the contest judges are final. All photos will be screened by the AWC to ensure compliance with these Official Contest Rules. The AWC reserves the right in their sole and absolute discretion to verify in the final analysis whether a potential finalist or potential winning Photo Submission has fully complied with these Official Contest Rules. The winning submissions will then be posted on the AWC Instagram account (@awc_wpac) after the contest closes. The AWC reserves the right to alter the photo to comply with the Instagram square format. The Contestant is permitted to submit a square cropped version of their original photo, for use on social media.


a) The Contest commences at 9:00 a.m. on July 1st, 2020, and closes at 11:59 p.m. on September 30, 2020. Entries must be received by the contest closing date. The AWC is not responsible for entries that are lost, late, delayed, misdirected, unintelligible, illegible, incomplete, stolen, returned, separated, damaged, or undeliverable entries. Winners’ names and winning photographs will be posted on our website www.awc-wpac.ca and various social media accounts.

b) The person submitting the photo will be considered the Contestant and will be the only person eligible to compete for the prizes. In order to be eligible to win the prize, you must provide accurate and complete information. All prizes must be accepted as awarded, and are not convertible into cash. Prizes may not be exactly as shown. 

c) The selected participants will be contacted by phone or email (using the contact information provided by the participant at the time of entering the contest) at least three (3) times within the seven (7) days following the announcement of the winners. If the Contestant cannot be contacted in that time, the second place Contestant will be selected and the initial selected participant will be disqualified and will have no recourse towards the AWC or anyone involved in the contest.

d) The Athabasca Watershed Council Calendar Photo Contest is open to any photographer but must have been taken within the Athabasca watershed. For more information regarding the boundaries of the Athabasca watershed, please visit:


If the contestant is a minor (under 18 yrs), this waiver must accompany their submission. Please email waiver to admin@awc-wpac.ca The following individuals are not eligible to enter the Contest: employees of the Athabasca Watershed Council and their immediate family members. Contestants may enter more than one photo, but each photo must be submitted separately. 

e) Once a photo submission has been accepted for entry into the contest, the contestant’s name may be publicly identified at the sole discretion of the AWC.

g) To be considered in the contest, all submissions must be original, unpublished photographs taken of or within the Athabasca watershed and submitted by the photographer who took the photo. By entering into the contest, the contestant agrees that the photo will be covered by the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0) license. The photographer must own all rights to any photographs entered in this contest. It is the responsibility of the contestant to ensure that publication of the photographs raises no legal claims. Accordingly, by entering the contest, you agree to compensate the Athabasca Watershed Council fully regarding any claims arising out of the use of your photograph(s).  All entries and contest materials received by the AWC will not be returned.

h) The Athabasca Watershed Council shall not be responsible for incorrect or inaccurate transcription or registration of contest entry information, technical malfunctions, lost/delayed data transmission, omission, interruption, deletion, defect, faulty, incomplete, incomprehensible, or erased computer or network transmissions, line failures of any telephone network, failure of computer equipment, software, inability to access any online service or website, inability to submit the online participation form, or any other error or malfunction, or any injury or damage to participant’s or any other person’s computer related to or resulting from participation or downloading any materials in this contest, or for late, lost, stolen, illegible or misdirected entries.

i) The Athabasca Watershed Council reserves the right to cancel, terminate, or suspend this contest, at its sole discretion, in the event of a technical failure, computer virus or bug, unauthorized human intervention, fraud or any other occurrence or cause beyond its control that corrupts or adversely affects the administration, security, fairness or normal operation of the contest.

j) By entering this contest, the participant consents to these Official Rules and Regulations and the decisions of the judges, which are final and binding in all matters to this contest. By participating, each participant and selected winner agrees: (a) to be bound by these rules and the decisions of the AWC, (b) to release and hold harmless the AWC, its affiliates, subsidiaries, and independent contractors, and their respective directors, officers, employees, agents and representatives including advertising and promotion agencies, from any and all liability for claims/damages including, but not limited to, claims/damages for personal injury, for property damage with respect to acceptance, possession or use or misuse of the prize or participation in the contest; (c) to permit the AWC to use his/her name, city, photograph, or any likeness for advertising or publicity purposes without any additional compensation.

k) The Athabasca Watershed Council reserves the right, in their sole and absolute discretion, to verify that a potential finalist or winner is in full compliance with these Official Contest Rules before the Contestant is recognized as a finalist or winner, and before awarding any prize. The inability of the AWC to contact a potential finalist or winner may result in disqualification and/or selection of an alternate finalist or winner from among all remaining eligible submissions.

l) The contest is subject to all Federal, Provincial and local laws, as well as the rules adopted in view of said laws. The personal information provided to enter the contest will be used only to administer the contest, and for no other reason.

Participation in this Contest is automatically deemed as acceptance of these Official Contest Rules.